We will need to collect personal information about you. Personal information may range from the sensitive (e.g. relevant medical history or criminal history) to the everyday (e.g. address and phone number). We may collect the opinions of others about your work performance, your work experience and qualifications, and other information in connection with your possible work placements. We will only collect information that is reasonably necessary for the performance of our function as a recruitment consultancy.
We do not collect or use personal information for the purposes of unlawful discrimination. We do not collect personal information just because we think it could be useful at some future stage if we have no present need for it. We do not routinely conduct criminal history checks and only do so in order to obtain relevant criminal history with regard to particular jobs you are offered or for which you are shortlisted.
If you only browse our website, we do not collect information that identifies you personally, though we may collect information related to your visit to our website.
See our Privacy Policy for more information. Our Privacy Policy sets out further information which it may be helpful for you to know.
Who will be collecting your personal and sensitive information
Your personal information will be collected by Trak Search Pty Ltd, Level 8, 65 York Street, Sydney (Trak Search) for its own use in connection with your work placements.
Your personal information will be held by Trak Search and our service providers. Some of your personal information may be held on portable devices such as mobile phones, tablets, laptop computers or in diaries operated and held by our staff members, contractors and service providers, with some service providers located overseas as outlined in our Privacy Policy.
How to contact us
Our Privacy Policy contains information about how you may access personal information that is held by us and seek correction of that information.
If you wish to contact us about your personal information you should contact our Privacy Coordinator, Cherilyn Turner, during normal office hours which are 8.30am to 5.30pm Monday to Friday.
If you need to contact us about your personal or sensitive information urgently outside normal office hours you should contact our Director, John Chesher, on mobile 0417-068-220
Personal information about you that we collect from others
We collect personal information about you from other people including referees, previous employers, professional registration authorities, educational institutions, who may be in a position to provide us with information that we may use to assess your suitability to be placed in or continue in positions that you may be offered.
If we reasonably believe that your being in, or remaining in, a position might present a risk to your health and safety or to that of others for whose health or safety we are responsible, we may collect relevant personal information (including health information) that will allow us to manage that risk.
Legal requirements for personal information
Some laws such as taxation law, immigration law, laws regulating employment agencies, laws relating to national security, laws relating to professional or trade registration and laws for the protection of certain classes of people (such as children or the elderly) may require that we collect certain types of information (including criminal history and evidence of your right to work) from you that is relevant to the position/s for which you may be applying.
The following Australian laws require or authorise our collection of personal information from you: Migration Act 1958 (C’th) and Migration Regulations 1994 (C’th); Private Employment Agents (Code of Conduct) Regulation 2005 (Qld); Child Protection regulations for all states and territories.
There may be cases where our duties require us to obtain and disclose certain types of personal information relevant for specific jobs. When requesting information of this type we will tell you whether the supply of that information by you is mandatory or voluntary.
If you do not give us all or part of the information we need
- we may be limited in our ability to locate suitable work for you;
- we may be limited in our ability to place you in work;
- we might decline to represent you in your search for work or put you forward for particular positions.
Your personal information will be used in connection with
- our assessment of your suitability for registration with us;
- the necessary validation (including from appropriate third party sources) of your resume, c.v., nominated references, or stated qualifications, experience, training or abilities. Where we require third party validation we will tell you how we propose to obtain it;
- your actual or possible work placement;
- your performance appraisals;
- any test or assessment (including medical tests and assessments) that you might be required to undergo;
- our assessment of your ongoing performance and prospects;
- any workplace rehabilitation in which you and we are involved;
- our management of any complaint, investigation or inquiry in which you are involved;
- any insurance claim or proposal that requires disclosure of your personal or sensitive information;
- any reference that we may give concerning your work;
- our statutory compliance obligations;
- providing you with information on other roles managed by us where we believe the other role could be of interest to you. Such use for direct marketing purposes will be handled in strict accordance with our Privacy Policy.
Your personal information may be disclosed to
- potential and actual employers and clients of Trak Search;
- referees;
- a person who seeks a reference about you;
- our insurers;
- a professional association or registration body that has a proper interest in the disclosure of your personal and sensitive information;
- a Workers Compensation body;
- our contractors, service providers and suppliers – e.g. our I.T. contractors, internet service suppliers and database designers, some of whom may be off shore;
- a parent, guardian, holder of an enduring power of attorney (or like authority) or next of kin whom we may contact in any case in which consent is required or notification is to be given and where it is not practicable to obtain it from or give it directly to you;
- any person with a lawful entitlement to obtain the information;
We are not likely to disclose your personal information to overseas recipients who have no direct connection with Trak Search as either an employee, contractor or service provider.
Electronic Transactions
We conduct transactions electronically as well as in hard copy and by face to face measures. It is important that you understand that there are risks associated with the use of electronic technologies and the use of the internet and you should take all appropriate steps to protect your personal information. Please see our Privacy Policy for further information.
Regardless of whether or not you are asked to sign a Collection Statement, all our initial acknowledgements highlight the importance of you being aware of our collection, storage, use and disclosure of your personal (and sensitive information) as outlined above.
